Getting started

Taskstand keeps the work you do for clients in one place: every project with its tasks, the hours you spent on it and what you still have to invoice. Tasks stay as light as a to-do list, while the dashboard shows at a glance which project is running late, which one is over budget and where unbilled hours are waiting.

This page walks you through the screens you see first: the dashboard, Today and Upcoming, quick add and search.

Find your way around#

The sidebar on the left holds everything. On a phone it folds away behind the menu button, and a bar at the bottom of the screen takes you to the dashboard, Today, Upcoming, your projects and search.

Item	What it shows
Search	Finds projects and tasks. See Search for a project or task.
Dashboard	Every project you work on, with its figures.
Today	Tasks that are due today or earlier, and tasks that have already started.
Upcoming	Tasks due in the coming days, one block per day.
My tasks	Every open task assigned to you, with or without a date. See Tasks.
Timeline	All your projects on one time axis. See Timeline.
Hours	Your hours across every project. Only shown on a plan that includes it and when you log time somewhere. See Time and invoicing.
Invitations	Only shown while an invitation is waiting for your answer. See Members and roles.

Below that you find Projects: your folders and projects. Folders are your own, nobody else sees how you arranged them. See Projects.

Create your first project#

1. Click the + next to Projects in the sidebar and choose New project.
2. Give it a name and, if you like, pick a folder.
3. Click Create.

The project opens right away, with one section called Tasks to put your first tasks in. You can add more sections, a client name, a deadline, rates and a budget later, see Projects. How many running projects you can have depends on your plan, see Plans and limits.

Read the dashboard#

The dashboard has one row per project you can see. Above the table sits a strip for today: how many of today's tasks are done, how much time you logged today and a bar with the timers of the day. A link under it takes you to the tasks waiting for today.

A column only appears when at least one project has something to show in it, so a quiet dashboard stays narrow.

Column	What it means
Project	The name, with the client under it. Click anywhere on the row to open the project.
Attention	How much the project asks for your attention, as a meter of one to three bars, with the main reason next to it. Hover over it to see every reason.
Status	The project status. The owner can click it to change it.
Tasks	Open tasks out of all tasks.
Progress	The share of tasks completed. Recurring tasks are left out, because they are never done.
Mine	Open tasks assigned to you.
Overdue	Your late tasks, then the late tasks of the whole project.
Hours	Hours logged, next to the budget when there is one. Red when the hours go over the budget.
Unbilled	Billable hours that have not been marked as invoiced yet.
Deadline	How long until the project deadline. Red once it has passed. Hover to see the date.
Activity	When something last happened in the project. Grey after two weeks of silence.

Hours and Unbilled are only visible to the owner and managers of a project, and only when the plan of the project owner includes rates and invoicing. See Time and invoicing.

What raises the attention meter#

These reasons add up. The dashboard is sorted on attention by default, so the project that needs you most is on top.

• tasks that are late
• a project deadline that has passed, or one less than two weeks away while work is still open
• tasks due in the coming week
• more hours logged than the budget allows
• an active project in which nothing happened for two weeks

A project that is On hold, Waiting on client or Invoiced counts for half, because the next step is somebody else's. A completed or archived project never asks for attention.

Sort, filter and group#

• Click a column heading to sort on it. Click again to reverse the order.
• The status menu at the top shows one status only. All statuses shows them all again.
• Folders groups the table by your folders, with a total per folder.
• Completed and Archived show the projects that are hidden by default.
• A project with several sections gets a small arrow in front of its name. Click it to see the figures per section.

The dashboard remembers these choices for you. Clicking a folder name in the sidebar opens the dashboard with only the projects in that folder.

Add a task quickly#

Press q anywhere, or click the bar at the bottom of a task list, to open quick add. Type the title and add details in the same line:

Type	For	Example
#	the project	#Webshop or #"Website redesign"
@	a label	@bug
!1 to !5	the priority: 1 Urgent, 2 High, 3 Medium, 4 Low, 5 None	!2
a date word	the due date	today, tomorrow, day after tomorrow, next week, a weekday such as friday, or a date like 2026-10-01

So Call about the quote tomorrow !2 #Webshop adds a task with high priority, due tomorrow, in Webshop. Dutch words such as morgen and vrijdag work too. next week means next Monday.

While you type after # or @, a list of matching projects or labels appears. Pick one with the arrow keys and Enter. Labels belong to a project, so pick the project first. If a label does not exist yet, say @bug, the list offers Create label "bug", provided you may manage labels in that project.

When you open quick add from inside a project, the task goes to that project unless you type another one with #. Within a project you can also type straight into Add task under a section.

See what to do today#

Today shows every open task you can see that:

• is due today, or
• is due earlier and still open, or
• has already started: its start date is today or earlier, even when it is only due later.

Tasks that are past their due date are gathered at the top under Overdue. With Reschedule all you move all of them at once to Today, Tomorrow, Next week or a date you pick. A task that has started but is not due yet is never overdue, it simply shows its due date.

You can group the list by Project or by Date. The assignee filter decides whose tasks you see:

• Mine or nobody's (the default): tasks assigned to you, and tasks nobody has picked up yet
• Assigned to me
• Assigned to others
• Everyone's

"Today" is always today in your own time zone, which you set in your profile (see Account).

Plan the coming days#

Upcoming shows the next seven days, one block per day, with the open tasks due on that day. Show 7 more days extends the view, up to sixty days ahead. Drag a task onto another day to give it that date. The same assignee filter as on Today applies.

A task without a due date never shows up in Today or Upcoming. It stays in its project, and in My tasks when it is assigned to you. Tasks in archived projects are left out as well.

Search for a project or task#

Press / or Cmd+K (Ctrl+K on Windows and Linux), or click Search in the sidebar. Type at least two letters to find projects by name and tasks by title. Type a task reference such as WEB-12 to jump straight to that task. Completed tasks come after open ones; archived tasks are not searched.

Everything you find is limited to what you are allowed to see. For all keyboard shortcuts, see Tasks.

Where to go next#

• Projects: sections, statuses, folders and views.
• Tasks: dates, priorities, labels, subtasks, comments and recurring tasks.
• Members and roles: invite a colleague or a client.
• Time and invoicing: log hours and keep track of what to invoice.