Taskstand vs Trello
A board per client, and a spreadsheet next to it for your hours. That works until you want to know how all your projects are doing and what still has to be invoiced.
Where Trello is better
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The simplest board there is
Cards in lists, drag them and you are done. Anyone who opens Trello gets it straight away, even someone who has never used a task tool.
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A Power-Up for nearly everything
Whatever Trello does not do itself, a Power-Up adds, from time tracking to forms. Every plan lets you add as many as you like.
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Free for a small team
With up to ten collaborators in a Workspace you pay nothing. On a paid plan, a guest on a single board costs nothing extra either.
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Apps for your phone
Trello has its own phone apps. Taskstand runs in your phone's browser and is not in the App Store or on Google Play.
Where Taskstand is better
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Every project on one screen
The dashboard shows every running project with its status, progress, hours and what still has to be invoiced. In Trello you go through it board by board.
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The hours are part of it
The timer sits on the task itself. No Power-Up and no second tool, and every hour counts towards the project straight away.
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What is still to be invoiced
Give a project a budget with an hourly rate, and Taskstand keeps track per project of the hours that still have to go on an invoice. From Plus.
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Share a section, not the whole board
A client with the Restricted role sees only the sections or tasks you share. A guest in Trello sees every card on the board they were invited to.
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You pay for your own projects
Team members and clients you invite pay nothing and keep their own free account. Trello charges per user, and a guest on more than one board counts.
Side by side
| Feature | Taskstand | Trello |
|---|---|---|
| Overview of every project | Yes One dashboard with every running project | Partly Workspace views across boards, from Premium |
| Tasks with sections and subtasks | Yes | Partly Lists, and checklists on a card |
| Board view | Yes | Yes |
| Time tracking | Yes A timer on the task, on every plan | No Through a third party Power-Up |
| Rate and budget per project | Yes From Plus | No |
| What is still to be invoiced | Yes Per project, from Plus | No |
| Share part of a project with a client | Yes Per section or task, with the Restricted role | Partly Per board. A guest sees every card on it |
| Timeline | Yes In working days, from Plus | Partly From Premium |
| Recurring tasks | Yes | Yes A recurring due date on a card |
| Pricing model | Per account. Whoever you invite pays nothing | Per user. A guest on a single board is free |
What this page says about Trello was checked on 6 October 2026.
Who is better off with Trello
Trello stays the better choice for a team that mostly needs one shared board and leans on Power-Ups. And if you do not track hours or bill by the hour, Taskstand solves a problem you do not have.
Switching from Trello
Start with what is running now. Make a project per client and turn the lists you actually use into sections.
Bring over only the open cards, as tasks with their dates. Leave what is done in Trello, where your archive stays readable.
If you keep track of rates, give the project a budget with an hourly rate. From then on you start the timer on the task instead of in a spreadsheet.
Then invite your team, and your client with the Restricted role on the sections they may see.
Frequently asked questions
- Does Taskstand have a mobile app?
- Not in the App Store or on Google Play. Taskstand works in your phone's browser, with a layout made for a small screen, and you can add it to your home screen as an app.
- Can my client see my hourly rate?
- No. Rates, budgets and amounts are seen only by the owner of the project and a manager. A client sees nothing about the hours, and a restricted member only what you share with them.
- Do my clients have to pay?
- No. You pay for your own projects. Whoever you invite keeps their own free account and pays nothing. They do count towards the number of people your plan allows.
- Can I keep using Trello alongside it?
- Yes. The two are not connected and run separately. Keep a board for something internal, or for a client who works in Trello themselves, and move the projects you log hours on to Taskstand.
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