Taskstand vs Notion
You built your own project database in Notion, with statuses, views and a formula for your hours. Now you maintain it, next to the actual work.
Where Notion is better
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Docs and projects in one place
Notes, a wiki and your projects sit side by side in Notion. If you write and document a lot, that is one place instead of two.
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You build it exactly your way
Your own properties, statuses, views and automations. Whatever you keep track of, there is a way to put it in a database.
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Apps for your phone
Notion has its own apps for iOS and Android. Taskstand runs in your phone's browser and is not in the App Store or on Google Play.
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Plenty of connections and an API
Notion connects to many other tools and has a public API. Taskstand only connects to GitHub and Sentry, besides a calendar feed.
Where Taskstand is better
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Nothing to build
Projects, sections, tasks, statuses and the dashboard are there on day one. No database to maintain, and no formula that breaks when someone renames a property.
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Today, across every project
Everything due today or earlier, from every project, with what is overdue on top. There is no view to set up for it.
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A timer on the task
Start the timer on the task you are working on. The hour counts towards the project straight away, without a connection or a second tool.
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What is still to be invoiced
Give a project a budget with an hourly rate, and Taskstand keeps track per project of the hours that still have to go on an invoice. From Plus.
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Your team pays nothing
Notion charges per workspace member. In Taskstand you pay for your own projects, and whoever you invite keeps their own free account.
Side by side
| Feature | Taskstand | Notion |
|---|---|---|
| Overview of every project | Yes One dashboard with every running project | Partly Built yourself, from a template |
| Tasks with sections and subtasks | Yes | Partly Sub-items, and grouping by a property |
| Board view | Yes | Yes |
| Time tracking | Yes A timer on the task, on every plan | No Through a third party connection |
| Rate and budget per project | Yes From Plus | No |
| What is still to be invoiced | Yes Per project, from Plus | No |
| Share part of a project with a client | Yes Per section or task, with the Restricted role | Yes Per page, with a guest |
| Timeline | Yes In working days, from Plus | Yes A database view with a date range |
| Recurring tasks | Yes | Partly Through a repeating template |
| Pricing model | Per account. Whoever you invite pays nothing | Per member. Guests are free |
What this page says about Notion was checked on 6 October 2026.
Who is better off with Notion
Notion stays the better choice if most of what you keep is documents, notes and a wiki, or if you like building your own system and want to keep maintaining it. Plenty of people keep their documentation in Notion and move only the work they log hours on to Taskstand.
Switching from Notion
Start with what is running now. Make a project per client, and turn the statuses or groups you use in Notion into sections.
Bring over only the open tasks, with their dates. Leave finished work and your documents in Notion. A link to a Notion page goes in a note in the project.
If you keep track of rates, give the project a budget with an hourly rate. The hours column and the formula behind it are no longer needed after that.
Then invite your team, and your client with the Restricted role on the sections they may see.
Frequently asked questions
- Does Taskstand have a mobile app?
- Not in the App Store or on Google Play. Taskstand works in your phone's browser, with a layout made for a small screen, and you can add it to your home screen as an app.
- Can I keep my documents in Taskstand?
- For agreements and short documentation on a project there are notes: a row in a section with text and attachments, without a checkbox. It is not a wiki, and Notion stays better for that.
- Can my client see my hourly rate?
- No. Rates, budgets and amounts are seen only by the owner of the project and a manager. A client sees nothing about the hours, and a restricted member only what you share with them.
- Do my clients have to pay?
- No. You pay for your own projects. Whoever you invite keeps their own free account and pays nothing. They do count towards the number of people your plan allows.
- Can I keep using Notion alongside it?
- Yes. The two are not connected and run separately. Keep your documents and wiki in Notion, and move the projects you log hours on to Taskstand.
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